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EAD Finding Aid Creation Tool and OhioLINK Repository

OhioLINK is pleased to announce the release of a finding aid creation application, repository, and full-text search engine at . The EAD Finding Aid Creation Tool and OhioLINK Repository (EAD FACTORy) will help archivists ensure broad-based access to archival collections and local history collections by providing a solution for institutions wishing to create and deliver finding aids according to the Encoded Archival Description standard. Finding aids are descriptive tools that come in a variety of formats and levels of detail that describe the contents of archival or manuscript collections. EAD is an international standard for encoding archival finding aids, making them standardized in structure as well as more predictably searchable in collaborative electronic repository environments.

The OhioLINK Finding Aid Repository will allow researchers to search finding aids across institutions to locate archival materials and primary sources across the state. Finding aids may be browsed as well, and an advanced search function is also available. The Finding Aid Creation Tool and Repository are available for use by any institution in Ohio and do not require membership in OhioLINK. The brand new Repository is now ready and waiting for submissions.

The EAD Finding Aid Creation Tool and OhioLINK Repository is a project of the OhioLINK Database Management and Standards Committee. The committee formed the Encoded Archival Description Task Force in late 2004 and charged its members with creating standards for the creation of EAD Finding Aids within the OhioLINK community. Following the completion of content standards in 2006, the Task Force pursued the development of a Web-based tool that would allow users to create valid EAD finding aids without technical knowledge of complex EAD encoding. This major project was undertaken in cooperation with the Kent State University Libraries and Media Services’ Systems unit. Programming was completed by KSU’s David Gaj, Applications Developer.

For more information, please contact the EAD Task Force Chair, Cara Gilgenbach at 330-672-1677 or [email protected], or visit the OhioLINK EAD site at Click on the “Contributing Institutions” link in the top right corner of the page for information on how to register to use the Finding Aid Creation Tool and Repository.

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